Connecticut Paid Leave Employer Registration Process Begins

Attention Employers with Connecticut Workers

Contacts

Regional Compliance Strategist
+1 (203) 6478829
December 15, 2020Connecticut

Connecticut Paid Leave is a program administered by the CT Paid Leave Authority that offers Connecticut employees access to paid time off for qualifying life events. While benefits are not available until January 1, 2022, contributions to fund the program begin on January 1, 2021. 

Additional information regarding the program’s benefits and eligibility may be found on our CT Paid Family Medical Leave blog.

In order to remit contributions, employers with at least one worker in Connecticut will be required to register their business with the CT Paid Leave Authority.  Since employee payroll deductions begin on January 1, 2021, it is important for you to register your business before December 31, 2020. 

REGISTRATION PROCESS

In order to register with the CT Paid Leave Authority, you must first establish a state identity for your business through business.ct.gov. Once you have a state identity for your business, you may sign in using your business.ct.gov credentials and begin the registration process. You may establish a state identity here.

Please note the registration process may differ depending on your type of business, and whether a company administrator or a third-party administrator handles your payroll. Employers who use a third-party payroll administrator should register their business first and then add their administrator as a user. Step 3 of the on-line registration process allows employers the option to identify their payroll administrator’s involvement.

The CT Paid Leave Authority provides a checklist for each type of business.  These checklists may be found on the CT Paid Leave Registration Page.

 To prepare for the registration process, you should have the following information available:

  • Employer Federal Employer Identification Number (FEIN).
  • Employer North American Industry Classification System (NAICS) code for your business. To determine the appropriate NAICS code for your business, please call (888) 75NAICS  or visit   www.census.gov/eos/www/naics.

To assist with the registration process, The CT Paid Leave Authority has also provided step-by-step tutorials for your use:

PRIVATE PLAN OPTION

According to the CT Paid Leave Authority, employers may apply for an exemption if they intend to offer the same benefits through a private plan. In order to qualify, the private plan must offer all employees all of the same rights, protections, and benefits as the CT Paid Leave program. You can learn more about private plans here. To apply for a private plan, employers must first register with the CT Paid Leave Authority. During registration, you will be given the opportunity to declare your intent to offer a private plan, and will be prompted to begin the application process. In order to be approved, a private plan must:

  • Offer at least the same number of weeks of benefits and at least the same level of wage replacement for each week of benefits.
  • Deduct the same amount from employees’ paychecks as the state plan.
  • Cover all employees, current and future, through the duration of their employment.
  • Be approved by a majority of your employees (50%+1) through a private vote. 
  • Include no additional requirements or conditions.
  • Remain compliant with any additional requirements established by the CT Paid Leave Authority.

EMPLOYER POSTING REQUIREMENTS

Beginning in July 2022[1], every employer is required to provide its employees with:

  • Written notice describing job-protected leave provided under the Connecticut Family & Medical Leave Act.
  • The opportunity to apply for income-replacement benefits from the CT Paid Leave Authority.
  • The retaliation protections provided by the CT Family & Medical Leave Act; and the employee's right to file a complaint with the Labor Commissioner. 

Although there is no legal requirement to provide any notices or post posters at this time, the CT Paid Leave Authority encourages employers to share the CT Paid Leave employee factsheet found at www.ctpaidleave.org with their employees. The employee factsheet may be downloaded from the bottom of the “For Employees” page on the website.

ADDITIONAL RESOURCES

CT Paid Leave Social Media Resources

MMA CT PFML BLOG

CT PAID LEAVE AUTHORITY EMPLOYER TOOLKIT

Source: CT Paid Family Leave Authority


[1] While the current language within the Act indicates a July 1, 2022 due date, employees can begin receiving benefits as of January 1, 2022, as a result, the due date for notice requirements may change