Spring Maintenance Checklist

April 20, 2016

Yearly inspection and maintenance of your property is extremely important to prevent risk. MMA has compiled a checklist of things you should inspect on the association’s property each year.

Areas of inspection:

  • Roofs
  • Gutters and downspouts
  • Façade
  • Lighting
  • Decks/porches
  • Landscaping
  • Storm water management systems
  • Pavement
  • Reserve study

Roof Inspection and Damage Repair
Spring is a great time to inspect your roof. During the inspection, look for broken or missing shingles and inspect the interior rafters of the attic for water stains. Most water stains will be found in an inadequately flashed chimney, skylight and other openings. Repairing damaged or missing shingles and leaks before further damage can be done. Performing maintenance on your roof as necessary will help the roof last its intended lifespan.

Gutters and Downspouts Inspection and Cleaning 
Maintaining gutters and downspouts will help prevent water damage to both gutters and the building. The purpose of gutters and downsputs is to move water away from the building. You can ensure gutters are able to perform their job by keeping them clean; remove dirt and debris from the gutters and down spouts. You should also make sure they remain tightly attached to the building. Tighten any gutter straps or spout extensions that may have come loose.

Façade Inspection and Damage Repair  
Maintaining façade will help protect the structure, remove safety hazards and reduce air/water infiltration. Inspect the façade for leakage, stains, broken glass and cracks in stone panels. Common repairs include: concrete, caulking, architectural coatings, glass replacement, stone/recast/brick repairs or total re-cladding of the structures.

Light Inspection 
Lighting maintenance is often overlooked or simply ignored. It is important to inspect street lights, outdoor light fixtures and indoor common area lighting for safety and security reasons. Make sure the lights are clean and void of any dust, dirt or salt. Dirty lights can result in lost energy and money. If lights are burnt out, think about replacing them with high efficiency CFL or LED bulbs.

Desk and Porch Inspection 
When inspecting a deck or porch look for peeling, splintering or rotting boards. All damaged boards will require repair or replacement. You can clean a deck or porch with soap and water to clear off any mildew or mold. (A common misconception is that bleach will remove mold. Bleach simply removes the color from the mold and it will continue to grow undetected.) After the area is clean and dry, apply sealant, stain or paint. 

If left unprotected, wood will soak up moisture and could lead to very serious damage. A quick test is to drop some water on the deck/porch, if the water soaks into the wood rather than beading up, the deck needs to be sealed.

Landscaping Inspection 
To ensure beautiful landscaping all summer, remove dead wood and broken branches from trees or bushes. Replant any shrubs, bushes and or flowers that have worked their way out of the soil and rake the ground. If necessary, add new soil, mulch and or sod and lay fertilizer. Lastly, plant any new seeds or plants and implement a watering schedule.

Storm Water Management Systems Inspection 
It is imperative that a neighborhood’s storm water management system is well maintained. All storm water pipes, inlets, catch basins, manholes, discharge pipes, flumes, pond inflow and outfall structures should be inspected for structural deterioration and kept clean from any blockages. Any repairs or cleaning that is necessary should be done in a timely manner to reduce any possible damage. It is also important that any surrounding vegetation be mowed and any brush and tree branches be cleared to prevent future blockage.

Pavement Inspection 
Spring is a great time to repair cracks and potholes to prevent them from getting larger or hazardous.  Whenever you have a crack or pot hole, you should look to determine the source of the issue. This will allow you to fix the root of the problem and hopefully prevent future cracks and pot holes.  It is always best to make these repairs as quickly as possible to prevent any type of hazardous conditions.  

Reserve Studies
Reserve studies detail associations’ specific common elements and the deferred maintenance that will need to be performed. These documents should be reviewed yearly and used as a planning guide and budgetary tool for future maintenance.