The Rise of State Individual Mandates

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Employee Health & Benefits National Compliance Leader
+1 972 770 7153
February 13, 2020

Restoring an Affordable Care Act (ACA) Requirement

As of 2019, the Tax Cut and Jobs Act of 2017 reduced the ACA’s individual mandate penalty to $0. In reaction, several states and the District of Columbia have enacted their own ACA-style individual mandates requiring taxpayers to provide proof of health coverage to avoid financial penalties. This article focuses on the obligations for employers sponsoring group medical coverage and summarizes what we know so far.  

Note: We intend to update this article as new or additional state individual mandate guidance becomes available. This article is current as of the publication date appearing at the top of this page.

Quick Summary

More detailed information for each state/jurisdiction appears after this section. For the remainder of this article, our use of the word “state” includes the District of Columbia.

State

Effective

Plan Reporting Requirement

Reporting Requirement Due Date

California

2020

Yes, to CA Franchise Tax Board

March 31st of the following year

District of Columbia

2019

Yes, to D.C. Office of Tax and Revenue

June 30, 2020 for 2019 reporting year

For later years, 30 days after federal forms 1095 due to IRS

Massachusetts

2018 (current version)

Yes, to MA Department of Revenue

December 15th of the current year

New Jersey

2019

Yes, to NJ Department of Revenue and Enterprise Services

March 31st of the following year

Rhode Island

2020

TBD, but to RI Department of Taxation

TBD

Vermont

2020

TBD, but to VT Department of Taxes

TBD

Effect on ACA Reporting Relief

In late 2019, the IRS granted penalty relief for failing to automatically distribute Forms 1095-B to covered individuals provided certain criteria is met. This relief is also available under very limited circumstances for distributing Forms 1095-C.

The state individual mandates generally[1] require Forms 1095 also be provided to the employees/covered individuals covered by the state individual mandate reporting requirement, which effectively defeats the IRS relief from automatically distributing forms.  

Excess Reporting and Data Privacy Issues

Federal and state data privacy rules (including HIPAA) generally provide exceptions for disclosing protected information if required by law.[2] These exceptions enable employers to report the information required under the state individual mandates without violating data privacy laws.

The reporting requirements for each of the state individual mandates is limited to covered individuals who are residents of that state, and employers should limit its reporting to those individuals. If an employer reports information for other non-resident individuals – which may occur if the employer simply files its entire Form 1095-C reporting file with the state – the additional disclosures may be violations of one or more data privacy laws. We realize it may be administratively difficult for an employer to separate and report only those records required by a state individual mandate.

California

Effective Date

California’s individual mandate is effective as of January 1, 2020.

Individual Mandate and Penalty

To avoid a penalty, California residents are required to maintain health coverage for themselves, any spouse or registered domestic partner, and any dependent(s) for each month of the calendar year unless an exemption applies.

Per Person Penalty Method

Income Percentage Penalty Method

Maximum Penalty Amount

$695 per adult

$347.50 per child under 18

2.5% of yearly household income above the applicable annual filing threshold[3]

The lesser of:
  1. The greater of the per person or income percentage penalty method

    Or

  2. The state average premium for qualified health plans that have a bronze level of coverage for the applicable household size involved

Note: The penalty amount is pro-rated by the number of months without coverage.

Example 1: A married couple both under age 65 have health coverage for eight months during 2020 but do not qualify for an exemption from California’s individual mandate for the first four months. The family’s household income for 2020 is $78,000. The applicable individual mandate penalty is calculated as follows: 

Per Person Penalty
= ($695 x 2)
= $1,390 x (4/12) 
=$463.33    

Income Percentage Penalty
= ($78,000 - $36,485[3])
= ($41,515 x 2.5%) x (4/12) 
= $345.96                     

The maximum penalty amount is $463.33 (assuming this is lower than the state average premium for bronze coverage for a married couple for four months).

Plan Reporting Requirement

Reporting is required for covered individuals who are California residents.

Employer-Sponsored Health Coverage

Reporting Entity

How Reported

Due Date

Self-Insured

Employer

Duplicate IRS Forms 1095-B/1095-C will be filed with the CA Franchise Tax Board

Reporting procedures are TBD

March 31st of the following year

(March 31, 2021 for the 2020 reporting year)

Fully Insured

Insurance Carrier

Plan Reporting Penalty

Employers with self-insured coverage are subject to a $50 per covered individual penalty for failing to report.

Example 2: If an employer fails to file a duplicate IRS Form 1095-C with the CA Franchise Tax Board that reflects coverage for an employee, spouse, and two dependent children, the employer is subject to a $200 penalty ($50 x 4).

Additional Resources

California Franchise Tax Board Individual Mandate Information

California Individual Mandate (Code)

California Individual Mandate Penalty Estimator

District of Columbia

Effective Date

The District of Columbia’s individual mandate is effective as of January 1, 2019.

Individual Mandate and Penalty

To avoid a penalty, D.C. residents are required to maintain health coverage for themselves, any spouse, and any dependent(s) for each month of the year unless an exemption applies.

Per Person Penalty Method

Income Percentage Penalty Method

Maximum Penalty Amount

$695 per adult

$347.50 per child under 18

2.5% of yearly household income above the applicable federal annual filing threshold

The lesser of:

  1. The greater of the per person or income percentage penalty method

    Or

  2. The state average premium for qualified health plans that have a bronze level of coverage for the applicable household size involved

Note: The penalty amount is pro-rated by the number of months without coverage.

Example 1: A married couple both under age 65 have health coverage for eight months during 2020 but do not qualify for an exemption from D.C.’s individual mandate for the first four months. The family’s household income for 2020 is $78,000. The applicable individual mandate penalty is calculated as follows: 

Per Person Penalty
= ($695 x 2)           
= $1,390 x (4/12)                                  
= $463.33                                                      

Income Percentage Penalty
= ($78,000 - $24,400)   
= ($53,600 x 2.5%) x (4/12)     
= $446.67                    

The maximum penalty amount is $463.33 (assuming this is lower than D.C.’s average premium for bronze coverage for a married couple for four months).

Plan Reporting Requirement

Reporting is required for covered individuals who are D.C. residents.

Employer-Sponsored Health Coverage

Reporting Entity

How Reported

Due Date

Self-Insured

Employer

Duplicate IRS Forms 1095-B/1095-C will be filed with the D.C. Office of Tax and Revenue (OTR)

Reporting is done electronically through MyTaxDC.gov and there is no paper reporting option (employers who pay D.C. taxes should already be registered)

June 30, 2020 for 2019 reporting year

For later years, 30 days after federal forms 1095 due to IRS

Fully Insured

Insurance Carrier
(see note below)

Note: It is unclear under existing D.C. guidance if an employer must report anything if coverage is solely fully insured, but this is implied since an employer would not have coverage information to report.

Guidance from OTR indicates an employer with fewer than 50 full-time employees (including at least one in D.C.) during the reporting year does not have a reporting requirement. This is not consistent with the D.C. statute which does not excuse smaller employers with self-insured coverage.[4] OTR is the enforcing agency, so smaller employers with self-insured coverage should not be subject to penalties for failing to report. This means employees of smaller employers with self-insured coverage may need to substantiate their own coverage to avoid a D.C. individual mandate penalty.

Plan Reporting Penalty

D.C. has not specified the applicable penalty to an employer for failing to report one or more Forms 1095 to OTR.

Additional Resources

D.C. Health Link Individual Mandate  

D.C. Office of Tax and Revenue Guidance

MyTaxDC.gov (for reporting)

D.C. Individual Mandate (Code)

Massachusetts

Massachusetts has long required residents to maintain health coverage that meets the Massachusetts Creditable Coverage (MCC) standard and required plans to report to covered individuals whether the plan met the MCC standard using Form MA 1099-HC.

Massachusetts also revived the health insurance responsibility disclosure (HIRD) in 2018. This HIRD is different from the version used from 2007 – 2013, and is used to provide information about employer-sponsored insurance to help the state administer the MassHealth Premium Assistance Program.  

Effective Date

Massachusetts has maintained an individual mandate requirement since July 1, 2007. The first revived HIRD was due November 30, 2018 (but note a different annual due date applies for later years). 

Individual Mandate and Penalty

To avoid a penalty, Massachusetts residents are required to maintain MCC for themselves, any spouse, and any dependent(s) for each month of the year unless an exemption applies. The penalties scale based on income and are indexed annually.

MCC Penalties for 2020

Individual
Income Category*

>150-200% FPL

>200-250% FPL

>250-300% FPL

>300% FPL

Penalty

$22/month

$264/year

$43/month

$516/year

$65/month

$780/year

$135/month

$1,620/year

*Use the chart below to determine the applicable federal poverty level (FPL) based on family size

Schedule Reflects 2019 FPL Standards for 2020 Eligibility

Family Size

150% FPL

200% FPL

250% FPL

300% FPL

1

$18,210

$24,280

$30,350

$36,420

2

$24,690

$32,920

$41,150

$49,380

3

$31,170

$41,560

$51,950

$62,340

4

$37,650

$50,200

$62,750

$75,300

5

$44,130

$58,840

$73,550

$88,260

6

$50,610

$67,480

$84,350

$101,220

7

$57,090

$76,120

$95,150

$114,180

8

$63,570

$84,760

$105,950

$127,140

Each add’l person add:

$6,480

$8,640

$10,800

$12,960

Plan Reporting Requirement

Different reporting requirements apply in Massachusetts.

Employer-Sponsored Health Coverage

Reporting Entity for Form MA 1099-HC

How Reported

Due Date

Self-Insured

Employer (or TPA on employer’s behalf)

Mailed to primary enrollee or electronically with consent

January 31st of the following year

 

Fully Insured

Insurance Carrier

 

Employer-Sponsored Health Coverage

Reporting Entity for HIRD

How Reported

Due Date

Self-Insured

Employer if employing 6 or more employees in Massachusetts

Reporting is done electronically through MassTaxConnect to the MA Department of Revenue and there is no paper reporting option (employers who pay MA taxes should already be registered)

December 15th of the current year

Fully Insured

Reporting Penalties

Employers with self-insured coverage are subject to a $50 penalty for each individual it failed to provide with a Form MA 1099-HC, capped at $50,000 per year.

Employers who fail to file or knowingly falsify a HIRD are subject to a penalty of $1,000 – $5,000 for each violation. There are no other penalties related to information provided by an employer in a HIRD.

Additional Resources

MMA Article on MCC and Form MA 1099-HC

Mass.gov Information on Form MA 1099-HC

2019 Form MA 1099-HC

MMA Article on HIRD Reporting

Mass.gov Information on HIRD Reporting

Massachusetts 2020 Individual Mandate Penalties

New Jersey

Effective Date

New Jersey’s individual mandate is effective as of January 1, 2019.

Individual Mandate and Penalty

To avoid a penalty, New Jersey residents are required to maintain health coverage for themselves, any spouse, and any dependent(s) for each month of the year unless an exemption applies.

Per Person Penalty Method

Income Percentage Penalty Method

Maximum Penalty Amount

$695 per adult

$347.50 per child under 18

2.5% of yearly household income above the applicable annual filing threshold

The lesser of:

  1. The greater of the per person or income percentage penalty method

    Or

  2. The state average premium for qualified health plans that have a bronze level of coverage for the applicable household size involved

Note: The penalty amount is pro-rated by the number of months without coverage.

Example 1: A married couple both under age 65 have health coverage for eight months during 2020 but do not qualify for an exemption from New Jersey’s individual mandate for the first four months. The family’s household income for 2020 is $78,000. The applicable individual mandate penalty is calculated as follows: 

Per Person Penalty
= ($695 x 2)           
= $1,390 x (4/12)                                   
= $463.33                                                      

Income Percentage Penalty
= ($78,000 - $20,000)
= ($58,000 x 2.5%) x (4/12)
= $483.33

The maximum penalty amount is $483.33 (assuming this is lower than New Jersey’s average premium for bronze coverage for a married couple for four months).

Plan Reporting Requirement

Reporting is required for covered individuals who are New Jersey residents.

Employer-Sponsored Health Coverage

Reporting Entity

How Reported

Due Date

Self-Insured

Employer

Duplicate IRS Forms 1095-B/1095-C will be filed with the NJ Department of Revenue and Enterprise Services (DORES)

Reporting is done through the DORES MFT SecureTransport system used for reporting Forms W-2 and there is no paper reporting option (employers who pay NJ taxes should already have an account)

Employers may request an account or a bulk filing account by contacting DORES

March 31st of the following year

(March 31, 2020 for the 2019 reporting year)

Fully Insured

Insurance Carrier

Reporting Penalty

New Jersey has not specified the applicable penalty to an employer for failing to report one or more Forms 1095 to DORES. In draft regulations, employers with self-insured coverage are subject to a $50 penalty for each missed form that should have been reported to DORES.

Additional Resources

New Jersey Health Insurance Mandate Information for Employers

DORES MFT SecureTransport system (for reporting)

New Jersey Individual Mandate (Code)

NJ Individual Mandate Penalty Calculator

2019 NJ-1040 Excerpt (shared responsibility payment)

Rhode Island

Rhode Island enacted an individual mandate, but it remains a work-in-progress and guidance addressing plan reporting requirements and penalties has not been issued.

Effective Date

Rhode Island’s individual mandate is effective as of January 1, 2020.

Individual Mandate and Penalty

To avoid a penalty, Rhode Island residents are required to maintain health coverage for themselves, any spouse, and any dependent(s) for each month of the year unless an exemption applies.

Per Person Penalty Method

Income Percentage Penalty Method

Maximum Penalty Amount

$695 per adult

$347.50 per child under 18

2.5% of yearly household income above the applicable annual filing threshold*

*In Rhode Island, the filing threshold is the standard deduction plus the number of available exemptions for the taxpayer’s filing status.

The lesser of:

  1. The greater of the per person or income percentage penalty method

    Or

  2. The state average premium for qualified health plans that have a bronze level of coverage for the applicable household size involved

Note: The penalty amount is pro-rated by the number of months without coverage.

Example 1: A married couple both under age 65 have health coverage for eight months during 2020 but do not qualify for an exemption from Rhode Island’s individual mandate for the first four months. The family’s household income for 2020 is $78,000. The applicable individual mandate penalty is calculated as follows: 

Per Person Penalty
= ($695 x 2)                       
= $1,390 x (4/12)                                       
= $463.33                      

Filing threshold
= $17,800 + ($4,150 x 2)     
= $26,100                                      

Income Percentage Penalty
= ($78,000 - $26,100)
 
= ($58,000 x 2.5%) x (4/12)
= $483.33

The maximum penalty amount is $483.33 (assuming this is lower than Rhode Island’s average premium for bronze coverage for a married couple for four months).

Plan Reporting Requirement

TBD, but we know reporting will be made to Rhode Island’s Department of Taxation.

Reporting Penalty

TBD

Additional Resources

Rhode Island Department of Taxation Health Coverage Mandate Page

Individual Mandate Information from HealthSource RI (RI Public Insurance Marketplace)

Rhode Island Individual Mandate (found in 2020 budget bill beginning on page 316)

Vermont

Vermont enacted an individual mandate, but it remains mostly a statement of intent.

Effective Date

Vermont’s individual mandate is effective as of January 1, 2020.

Individual Mandate and Penalty

There is no individual mandate penalty for 2020. Vermont intends to use the data to communicate coverage options to the uninsured. Penalties may apply in later years.

Plan Reporting Requirement

TBD, but we know reporting will be made to Vermont’s Department of Taxes.

Reporting Penalty

TBD

Additional Resources

Vermont Individual Mandate


[1] This does not apply to all of the states (e.g. Massachusetts), although further guidance and requirements are still pending.

[2] For example, 45 CFR §164.512(a) of the HIPAA regulations permits a HIPAA-covered entity to use or disclose protected health information to the extent that such use or disclosure is required by law and complies with and is limited to the relevant requirements of such law. A similar exception can be found in California’s Confidentiality of Medical Information law at California Civil Code Section 56.20(c)(1).

[3] This is the applicable 2019 threshold. The 2020 thresholds are not yet available.

[4] The ACA also requires small employers with self-insured coverage to report using IRS Forms 1094-B/1095-B